Overview

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The Finance Manager is responsible for managing the financial activities of The Island Foundation, including financial analysis and planning, accounting operations and reporting, budgeting, external audits and legal and regulatory compliance. The Finance Manager works closely with the Executive Director (ED) to create, implement and analyse financial budgets and forecasts, ensuring alignment with programmatic strategies; supports Board relations through clear communication of financial reporting and analysis; and is the primary interface with external parties on financial matters. The Finance Manager is also responsible for developing the capacity of Country Office (CO) Finance to meet The Island Foundation finance and grant management standards and to comply with The Island Foundation standard operating procedures and policies.

 

Location: Singapore.

Hours: 0.6 FTE.

 

Summary of responsibilities

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Financial Management -
 

• Work with the Executive Director to create, implement and analyse budgets and forecasts in alignment with programmatic and organisational strategies and requirements.

• Prepare and submit all financial reporting documents in a precise and timely manner, including: predicting cash needs on a monthly basis, maintaining required bank balances, processing transfers and completing detailed expense reports.

• Preparation of quarterly cash forecasts and reports for the ED. 

• Monitor funds release to partner organisations in coordination with the ED and Partnerships Manager. 

• Provide adequate support to the CO for clarifying and preparing budgets, expense reports and variation analyses.

• Verify advances for CO, ensuring proper process for disbursement of funds, correct documentation and the settlement of advances in a timely manner. 

• Regular communication combined with quarterly visits to CO to understand challenges and support CO in maintaining sound financial systems and the management of funds.

• Provide guidance on compliance with the provisions of donor agreements.

• Establish adequate internal control systems and procedures in both Singapore and Indonesia. 

• Establish Standard Operating Procedures for activities, as necessary.

• Advise on long-term financial planning / cost containment strategies to improve The Island Foundation financial position. 

 

Accounting Management -

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• Overall responsibility for the accuracy and security of the accounting records in Xero, and maintaining the chart of accounts.

• Enter and correctly classify all non-Indonesia expenses into Xero. 

• Enter all funding, grants and donations received into Xero aligning them with Stripe, PayPal, DonorDock and banking records, and ensuring ease of financial reporting for internal and external audiences.

• Supervise, support and provide guidance and coaching to CO Finance to:

  • Correctly classify all Indonesian expenses and enter into Xero

  • Ensure accuracy, correctness and completeness of transactions recorded in Xero

  • Maintain records related to bookkeeping, expenses, funds and partnership agreements.

• Prepare monthly accounting reports and analyses and share with ED in a precise and timely manner.

• Lead preparation of annual budgets and monthly cash flow projections for both the CO and the overall organisation.

• Ensure project financial reports for donors and partners are prepared according to donor requirements.

• Ensure the relevance and applicability of Xero to the organisation’s needs.

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Legal Compliance and Risk Management -

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• Ensure the organisation’s financial management, compliance and reporting meets the requirements of the Singapore Commissioner of Charities, the Inland Revenue Authority of Singapore and appropriate Singapore laws.  

• Manage relationships with external auditor/s, and ensure all requirements are met for  annual audits and other ad-hoc audit requests by donors/funders.

• Manage the internal control framework supported by relevant financial policies - conduct spot checks in the head office and CO to ensure internal controls are working.

• Work with ED to prepare annual financial reports for publication. 

• Identify and assess risks facing The Island Foundation and CO and develop  mitigation strategies along with the ED, Treasurer and/or Board as required.  

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Essential experience, skills and knowledge required

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• Singapore citizen or PR holder. 

• Master or Bachelor’s Degree in Finance, Accounting, or related field. 

• Minimum 5-7 years of experience in a similar role.

• Experience in successful implementation of a wide range of responsibilities in a prior financial services position.

• Working knowledge of Xero.

• Knowledge of Singapore Charities Commission and Singapore financial and tax regulations.

• Proven integrity and good character especially in the stewardship of resources, transparency and accountability

• Strong verbal and written communication skills in English.

• Work well independently as well as part of a team.

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Preferred experience, skills and knowledge

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• Working knowledge of Google Workspace (formally G-Suite).

• Strong commitment to a team management approach, including good managerial, leadership, supervisory, interpersonal and negotiating skills.

• Proven capacity to interact and negotiate with international partners, government officials, and corporate partners.

• Cross-cultural management experience, or excited by the opportunity. 

• A passion for The Island Foundation’s vision and a strong desire to contribute to an up-and-coming non-profit organization.

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Why work with us

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This is an opportunity to work with an international team of creative, collaborative and confident change makers who love experimentation and problem solving to strengthen learning ecosystems in small island and coastal communities.

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Working with us, you will have a high level of responsibility and autonomy in your role, supported by regular training opportunities by internal and external trainers. We are committed to employee career development and will encourage you to learn, grow and excel.

 

Additional information

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Duration of appointment: One year contract with possibility for extension.

 

Salary: Our salary bands are competitive – salary offers are commensurate with qualifications.

 

Benefits: Comprehensive medical and dental coverage, flexible working arrangements.

 

Start date: October 2022.

 

How to apply

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Please ensure that all application documents (pre-screening form, cover letter and resume) are in English.

Required documents:

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1. Candidate Pre-Screening form – please download and complete.

2. Cover letter – please introduce yourself, outline your interest in the role and The Island Foundation, and why you think you’re a good candidate.

3. Resume.

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Send your application to info@theislandfoundation.com with the subject line “Application for TIF Finance Manager: Your Name”.

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Applications will close on Sunday 16 October 2022. Early applications are encouraged.

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All applications will be treated confidentially. Only short-listed candidates will be notified and contacted for an interview.

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TIF-YPKI is a child-safe organisation. All employees are required to undergo a National Police Check and sign our Child Safeguarding Policy and Employee Code of Conduct.