Overview

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The Board of The Island Foundation is looking for an individual with relevant experience, preferably in NGO board management and development, to support a strong and effective governance function and maintain high standards of compliance. 

 

The ideal candidate will have a detail oriented, task focused, strategic approach to life, allied with confident and structured communication skills. 

 

They should also identify with the purpose of The Island Foundation and have a strong desire to contribute.

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Please note: This is a volunteer position with The Island Foundation and is not a Board role itself. The Island Foundation is a NGO registered with the Singapore Charities Commission. 

 

Overview of the role

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The Board Governance and Compliance Coordinator is responsible for maintaining organizational documents, recording the activities of the board and helping to ensure ongoing legal compliance, as well as being an integral part of the Board function.

 

The candidate will also be a Board Observer and will need to be familiar with member-at-large responsibilities and organisational bylaws. 

 

The Board Governance and Compliance Coordinator shall be responsible for: 

 

• Working with the Chair and Executive Director to prepare annual Board plans and agendas. 

• Working with the Chair and Vice Chair to plan, deliver and monitor continuous improvement in Board performance. 

• Supporting the Board and Executive Director with ongoing fundraising activities, proposal documents and events. 

• Maintaining Board records and ensuring effective management of the organisation’s records.

• Assisting with the drafting, internal distribution and filing of Board-related content and papers.

• Managing Board meeting minutes: collecting and sending a draft of the minutes and actions  to the Chair for approval prior to distributing to the rest of the Board. 

• Keeping members prompted regarding agreed actions and deliverables.

• Working with the Chair and Executive Director to ensure all decisions and documents are recorded and filed.

• Assisting the Chair and other members in coordinating ad hoc board and committee calls.

• Maintaining familiarity with legal documents (articles, by-laws, Charity Filing, etc.) to reference when necessary in Board meetings.

• Maintaining a chart of starting and ending dates for each Board Member.

• Assisting the Board Chair and Treasurer with Charity Commission compliance and filings. 

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The Board Governance and Compliance Coordinator is expected to:

 

• Commit to at least three years as a volunteer.

• Prepare for and attend formal Board meetings with a minimum of four each year.

• Participate in other Board calls as reasonably required.

• Make at least one field trip a year to Bintan Regency, Indonesia, inclusive of Board Offsite. 

• Have capacity and time (approximately 15 hours per quarter) to contribute effectively.

• Build a collegiate working relationship with Board members.

• Follow the organisation’s by-laws, policies, and board resolutions.

• Maintain confidentiality about all internal matters of TIF.​

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Overview of the role of the Board

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Please click here to download a summary of the position and overview of the role of the Board. 
 

Why join us

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This is an opportunity to work with an international team of creative, collaborative and confident change makers who love experimentation and problem solving to strengthen learning ecosystems in small island and coastal communities.

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In joining us, you will have the opportunity to contribute to organisational development and growth, to collaborate with an engaged Board and network of active advisers, and to contribute to impactful programs and sustainable development. 
 

How to apply

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Interested applicants should submit a cover letter responding to the skills sought and expectations of the role with their CV by 29 November to ed@theislandfoundation.com with the position title Board Governance and Compliance Coordinator listed in the subject line. 

 

Applications should include two references with whom the applicant has experience in NGO Board management and development.

 

All applications will be treated as confidential and only shortlisted applicants will be contacted.

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TIF-YPKI is a child-safe organisation. All employees are required to undergo a National Police Check and sign our Child Safeguarding Policy and Employee Code of Conduct.